Request Forms

The mission of Aldersgate United Methodist Church (AUMC) is to be a hospitable community of believers who eagerly invite everyone to find a relationship with God through Jesus Christ. We therefore welcome members of the church and the community to use our facilities.

For funerals and memorial services, the family should contact Pastor Chip Giessler.

For weddings, please email facilities@cvaumc.org for wedding information and forms.

To request facility usage, we ask that you follow one of the procedures below:

*Please note that we cannot guarantee that we will be able to honor all audiovisual requests. Only our trained staff of AUMC volunteers is allowed to provide this service and their number is limited. You will be informed of the availability before you are billed so that you can make other arrangements for your event if you so choose. There is a $28 fee for Audiovisual for members.

All fees are based on up to six hours of use. When using the Sanctuary, Fellowship Hall, Reed room or Kitchen, a charge of $25 will be added for each additional hour of use. The fee is $10/hour for all other rooms.

All fees are due and payable to Aldersgate United Methodist Church. On-going groups pay in advance on a monthly, quarterly or annual schedule.

On-going Programs and Support Groups:

Fees for special programs and support groups will be determined when a request is taken to the Board of Trustees. Special rates may be negotiated for such circumstances as long-term use or very short time use with the trustees’ approval. Fees may also be waived for certain church sponsored organizations or for certain support groups that are not for profit. These fees will be reviewed and revised periodically by the trustees and approved by the church council. (revised August, 2013)

Facility Use Policy

Conflicts in scheduled activities:

When church facilities are needed for a church event or for a funeral, memorial service, or funeral reception, those scheduled to use the facility will be required to change their time and/or meeting place. Exceptions will be made for weddings and large group functions.

Child Safety:

Regulations for use of facilities:

• The church building is locked except during office hours Monday through Friday. Access to the building is arranged through the Administrative Assistant in the church office. If a key is issued, it must be safeguarded and returned to the church office within 48 hours of the event.
• You are required to use only those portions of the building for which you have been scheduled to use.
• All groups must be properly supervised with an officially designated person present at all functions; that person is also responsible for maintaining building security during and at the end of the event.
• You are required to follow all posted heating and cooling temperature control guidelines.
• Food and beverages are not allowed in the narthex and sanctuary.
• Please be aware of your group’s impact on any other persons and/or groups using the facility.
• Persons and groups are responsible for leaving the facilities as they are found. Care must be taken to protect the facility, furniture and equipment from damage.
• Clean areas that are used.
• Dispose of all trash and garbage in the outside dumpster.
• Permission must be obtained to move furniture and, if granted, chairs and tables must be returned as they were found before the room was used. Please do not drag furniture across the floor.
• The church cannot provide storage between events. Please remove all items when leaving.
• Turn off all lights.
• Adjust heat and/or air conditioning according to posted guidelines.
• Make sure windows and outside doors are locked. Close internal doors if requested.

Candles:

The use of wax candles (with required protections for furniture and carpets) must be approved by trustees.

Decorations:

 Decorations, posters, etc. cannot be attached to painted surfaces, pews or other furniture with glue, nails, pins, tape, etc. Notices must be displayed on easels or glass. Paper with Post-it adhesive or painter’s tape may be used.

Damages:

Damages to the building and broken or damaged items will be the responsibility of responsible person or group.

Smoking and alcohol:

No smoking in the building. Outside smoking is discouraged. No alcoholic beverages or other drugs are allowed in the building or on the property.

Kitchen:

• Refrigerator and freezer space is limited. Clearly mark items stored prior to event.
• Disposable items are only for church groups.
• Wash and dry any church cookware or dinnerware used and return where found. Clean all countertops and sinks. Make sure all appliances are turned off.

Musical Instruments:

The organ and/or piano should be left as found. Practice times should be requested when the original facility request is submitted. Other musical instruments may be used only by trained musicians under the directorship of the Music Director.